Privacy Notice

Considering the Specialist’s engagement for service/task performance to the company (one of the companies of Room 8 Group named in the Questionnaire) hereinafter – the “Company”, the Company would need to collect and process certain personal information (hereinafter “Personal data”) as described below.

By filling the Pre-onboarding questionnaire (hereinafter – the “Questionnaire”) you agree that the Personal data will be processed by the Company under the requirements of the EU General Data Protection Regulation 2016/679 (GDPR), Room 8 Group Data Protection Policy and other applicable laws and regulations.

The Company may collect, store, and use the following categories of personal information about you:

ItemDetailsPurpose of use
Internally disclosed informationName, ID number, issuing authority, date of issuance department, title, employment status, company e-mail address, information of mobile phone for businessFor business communication
Basic informationName, tax number, address, age, birth date, birth place, sex, phone number, personal email, face photographFor cooperation management, posting (including secondment/ relocation), creation of internal registers, payment of rewards, legally required procedures
Information on skillsDiplomaFor understanding training/ skill development
Pay-related informationTax residency, bank account information, other identification numbers, if applicableFor payment of reward, tax withholding procedures; if applicable, social insurance related procedures, benefit packages and other employment management

Personal data will be processed by the Company following the requirements of the EU General Data Protection Regulation 2016/679 (GDPR), the Room 8 Group Data Protection Policy, and other applicable laws and regulations.

The Company undertakes to provide confidentiality and non-disclosure of the data contained in the Questionnaire. The Company has put in place measures to protect the security of your information. Details of these measures are available upon request.

The Company gives notification of the purpose of that collection and processing to you when obtaining consent, agreement, or other appropriate means. The Company processes your personal data for the above specified, explicit and legitimate purposes, and will not further process the data in a way that is incompatible with those purposes. If the Company intends to process your personal data originally collected for other objectives or purposes, it ensures that you are informed of this action.

The Company ensure that the data processed shall be limited to what is adequate and necessary in relation to the purposes for which they are processed.

The Company needs all the categories of information in the list above primarily to allow it to:

  • perform contract with you; and
  • to enable the Company to comply with legal obligations.
  • in some cases the Company may use your personal information to pursue legitimate interests of its own or those of third parties, provided your interests and fundamental rights do not override those interests.

The Company may have to share your data with third parties, including subsidiaries and affiliates of the Company, its engaged individuals, clients and service providers. The Company requires third parties to respect the security of your data and to treat it in accordance with the applicable laws and regulations. The Company may transfer your personal information to another country. If so, you can expect a similar degree of protection in respect.

The Company will only retain your personal information for as long as necessary to fulfill the purposes the Company collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, the Company considers the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of the Personal Data, the purposes for which the Company processes the Personal Data and whether it can achieve those purposes through other means, and the applicable legal requirements.

If you have any questions about this data privacy notice, please contact us at: dpo@room8group.com

Fill in Questionnaire